Executive Assistant & E-commerce Marketing Ops (Shopify)

About the Role

 

We’re looking for a proactive, experienced right hand to the Founder, someone who keeps projects moving, turns scattered ideas into organized plans and supports day-to-day e-commerce/marketing operations. You’ll help us track what’s working, keep Shopify fresh and make sure nothing falls through the cracks. 

 

This is not a heavy inbox/phones/travel role, it’s an operations + light-marketing hybrid with strong copy chops and a get-it-done mindset. 

 

What You’ll Do Operations & Founder Support

● Act as a force-multiplier for the Founder: capture ideas, organize them into an “ideas library,” prioritize, and follow through.

● Build simple weekly dashboards/reporting so the team always knows “what’s going on” (campaigns, sales, launches).

● Drive follow-ups: chase owners, close loops, surface blockers, keep tasks moving.

● Prep meetings (clear agendas, objectives), attend when helpful, and share crisp action summaries.

● Light life admin: calendar blocks, appointment bookings as needed.

 

E-commerce & Marketing Ops

● Shopify upkeep: add new products, write/edit product descriptions, basic merchandising (e.g., seasonality like Halloween), and light landing-page updates (coupon bars, banners, etc.).

● Inventory eyes: flag low stock; coordinate simple re-order cues.

● Copywriting: draft playful, on-brand copy (we love cat puns) for product pages, promos, and light campaign assets.

● Support recurring marketing tasks (e.g., cloning monthly email/promo workflows once patterns are set).

● Gather signals from Trello/Slack and centralize into one clear “what the client needs now” view. 

 

Must-Have Experience

● 3+ years in EA/ops or e-commerce operations for a DTC brand/agency (Shopify experience strongly preferred).

● Proven track record owning follow-ups, timelines and cross-team coordination in a fast, founder-led environment. 

● Excellent written English and short-form copywriting skill (brand voice, wit, and wordplay).

● Strong tool fluency: Shopify, Google Workspace, Slack, Trello/Asana (or similar). 

● Data-comfort: can assemble simple performance snapshots (pull numbers, format, and interpret at a high level).

● High EQ with a low-ego, direct communication style, comfortable with fast decisions and candid feedback. 

 

Nice to Have

● Basic HTML/CSS familiarity for small theme tweaks (not required).

● Experience with email platforms and simple campaign cloning.

● Light analytics skills (lookups/pivots/charts) in Sheets/Excel.

● Experience supporting neurodivergent leaders (ADHD) with structured systems.

 

What Success Looks Like (90 Days) 

● A living “ideas library” exists and is driving prioritized work. 

● A simple weekly performance report lands on time, clear, trusted and actionable. 

● Shopify is tidy, up-to-date, seasonally merchandised; descriptions feel on-brand and fun.

● Follow-ups are predictable: owners know what’s due and nothing goes dark.

● Founder spends more time on high-leverage work, less time chasing status.

 

Working Style

● Proactive: you propose improvements and spot risks early.

● Clarifying: you ask sharp questions up front to hit the mark the first time.

● Organized: you turn chaos into clean checklists, timelines and dashboards. 

● Brand-savvy: you can match a playful, personality-driven tone. 

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Why Join Assist World?

 

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$500 entry monthly raffle

NO TRACKER. NO PROBLEM